Template
Fund Pipeline Tracker Template
A single view of every fund in the pipeline, what stage it is in, and what is needed to advance it.
What this template is for
Replaces scattered spreadsheets with a structured pipeline that the whole team can see. Captures every fund the firm is evaluating, the stage it is in, and the decision history when it closes or is passed.
When LP teams use it
- Weekly pipeline review meetings
- Quarterly portfolio construction discussions
- Annual pacing review
- Onboarding a new team member to active diligence
The template
Per-opportunity fields
- Manager and fund name
- Strategy and vintage
- Target fund size and our potential commitment
- Lead analyst
- Current stage (sourced, screening, diligence, ODD, IC, closed, passed)
- Date entered pipeline and last activity date
Stage detail
- Sourcing channel (relationship, intermediary, referral, inbound)
- Materials received and what is outstanding
- Reference calls completed vs. planned
- ODD status
- Side letter ask in progress
Decision and pacing
- Target close date
- Recommended commitment size and rationale
- Vintage-year exposure context
- Strategy-level exposure context
Next step and blocker
Makes the tracker operational instead of passive. Every active row should have these filled in.
- Next action required
- Action owner
- Due date
- Current blocker
- Decision needed from whom
- Last touchpoint date
- Next expected touchpoint
- Days since last activity
- Priority: high / medium / low
- Reason this opportunity is still active
Re-up and relationship context
Connects the pipeline to institutional memory. Most LP commitments are re-ups, not first-time relationships.
- Existing manager? yes / no
- Prior fund commitment amount
- Prior disposition: committed / passed / reduced / increased
- Next fund expected launch date
- Re-up window
- Current relationship owner
- Preliminary view: increase / maintain / reduce / pass / undecided
- What changed since the last fund
- Key relationship notes that should inform this decision
Pipeline meeting view
The cuts a weekly pipeline meeting should walk through. Use this as the standing agenda.
- New this week
- Advanced this week
- Blocked - and why
- Needs CIO or IC decision
- At risk of missing close
- Stale - remove from active view
- Upcoming re-ups in the next 90 days
- Pacing implications for the quarter
Post-decision record
- Final commitment or pass rationale
- If passed, would we revisit on the next fund?
- Decision journal entry linked
- Lessons captured for the team
Common mistakes
- Letting stale opportunities sit at 'diligence' for six months
- Removing pass decisions from the record (you need them for next vintage)
- Tracking stage without tracking what is blocking advancement
- Pipeline that only the CIO can interpret
- No pacing context: opportunities evaluated in isolation
- Treating every row as equally important - no priority signal
- Missing a re-up window because the relationship history wasn't on the row
How Allocator Desk manages this in a live system
- Shows every active opportunity by stage, owner, next step, blocker, and close timing
- Connects each pipeline item to diligence notes, source documents, references, IC memos, and decision history
- Preserves passed and closed opportunities so the team can revisit the reasoning next vintage
- Surfaces stale opportunities, upcoming re-ups, and pacing context before pipeline meetings
- Turns the pipeline from a spreadsheet of names into a living record of investment judgment