For Wealth Managers
Allocator Desk for Wealth Managers
The diligence and relationship platform for wealth managers placing clients in private funds, built around how your firm works.
Every manager, fund, document, signal and decision on one record, in a clean system your team will actually use. It is ready on day one, and then we build the tools you have been missing, shaped to how you work: the approved list with its conditions, client eligibility on file, and calls and K-1s followed account by account, under your brand.
Book a workflow session or try the sample desk.
Built into every desk
Everything your team needs to stay organized, from the first meeting with a manager to the IC vote.
Every fund, first meeting to IC
New managers and re-ups move through your diligence stages with milestones, owners and target dates, so everyone sees where each fund stands.
Rules and pings that keep people on track
Set the rules once: a fund enters IC prep, a review goes overdue, coverage goes stale. The desk pings the owner and escalates if nothing moves.
No missed K-1s or letters
Each manager’s K-1s, quarterly letters and statements are tracked against when they are due, and anything late is flagged with a reminder ready to send.
Reach managers from the desk
Send requests and follow-ups to a manager’s team from the fund’s record, so the whole team can see what was asked and when.
Files saved where they belong
Forward a GP email or drop in a folder, and each document is filed to the right fund and folder and versioned, with nothing to rename or sort.
Notes and signals in seconds
Write up a call or log what you heard, a partner stepping back or a hesitant reference, and it lands on the manager’s record, dated and attributed.
Answers from your own documents
Ask what changed in an LPA or pull a pre-IC brief for any fund, drawn from your own documents and signals, with the source.
Connects to what you already run
Outlook email and calendar from day one. Data rooms, accounting and CRM systems connected through their APIs, set up with our team and the provider.
On day one: what the standard desk already does for wealth managers
Manager diligence and the approved list
Diligence, committee decisions, conditions and rating changes are recorded once, at the firm level, with the documents filed beside them.
Signals that reach the right advisors
A key person event or a downgrade is logged once against the manager and pushed to the people who need to act.
Documents filed by fund and vehicle
Calls, distributions, statements and K-1s are filed to the right fund and feeder with the team’s confirmation, with an owner and a due date.
Advisor briefs from the research record
Short, current briefs on each approved manager, drawn from the research team’s own notes, for the advisor who has a client on the phone.
Reporting in your firm’s format
Summaries and reports under your brand, in the format your clients already receive.
Liquidity view per client
Unfunded commitments and expected calls per client, so the advisor sees a call coming before the client does.
Built around your team: your process, not the software's
Most LP systems make your team work their way, so the real work drifts back to spreadsheets and email. We build the desk around how your office already runs: your stages, your memo, your board book, your reports. For a wealth manager the first build is nearly always splitting each capital call and distribution across client accounts, with a notice per account. The re-up comparison and client reporting follow.
Or start with one tool
Each stands on its own, with the scope and price agreed before we start. Each comes with you to the desk.
- Diligence call to IC memo: Records diligence calls on the analyst’s own device, with no bot on the line, transcribes them with LP vocabulary, and files a recap or a full IC memo to the fund, with a prep brief from past meetings before the next one.
- Audit and compliance pack: Through the year, tracks fee and placement agent disclosures, policy limits and filing deadlines per fund. At year end, works through the auditor’s request list from the documents received, ties each fund’s capital account from opening to closing value, and flags anything missing or that doesn’t tie.
- Quarterly board book: Takes last quarter’s book with this quarter’s manager letters and consultant report, and drafts the new book in your template: updated figures, commentary, watchlist changes and the questions trustees are likely to ask.
More examples or tell us what you need built.
What gets lost today
Why a fund is on the approved list
The committee’s reasoning, conditions and open questions rarely travel with the fund once advisors are placing clients into it.
Which clients hold what
Commitments split across direct subscriptions and feeders are hard to see by manager, by vintage and by household.
Calls and documents per account
Calls, statements and K-1s arrive per vehicle; matching each to the right custodial account and advisor is manual.
What the advisor can say
Advisors answering a client rarely have the research team’s current view or last month’s news on the manager.
The workflow today
The research team or investment committee diligences managers and maintains the approved list, with conditions: a cap per client, a minimum, a liquidity note. Advisors then place clients, directly for the largest or through a feeder platform for the rest, and subscription documents move between the client, the advisor, compliance and the fund.
Every placement brings its own calls, distributions, capital account statements and tax documents, each of which has to reach the right account at the custodian and the right advisor. Evergreen and interval funds add tender windows and gates to the calendar.
Diligence notes live with research, client context lives with the advisors, and operations works from email and spreadsheets in between. When a manager loses a partner or a fund is downgraded, finding which clients are affected and who has told them is a project.
The desk does not replace portfolio reporting, custody or the CRM. It connects manager diligence, approved-list decisions and client-by-client commitments into one operating record.
Risks that show up in diligence and governance
A documented basis for every placement
When a client or an examiner asks why a client was placed in a fund, the firm needs the diligence, the approval and the eligibility check behind it.
Approved-list changes that never reach advisors
A downgrade or a key person event has to reach every advisor with an affected client, and the follow-up has to be recorded.
Client liquidity and unfunded commitments
Unfunded commitments across hundreds of accounts make call timing a real risk. A client with no cash for a call is a problem for the firm.
Concentration across the book
The same manager sits in many portfolios. The firm needs total exposure by manager, not an account-by-account view.
Example fields and workflows tracked
- Approved-list status, committee date and conditions per manager
- Rating change history and the reason for each change
- Client commitments per fund, direct or through a feeder
- Unfunded commitment and expected calls per client
- Statement and K-1 delivery status per client account
- Advisors notified of each manager change, with date and action taken
- Investor eligibility per client: accredited, qualified purchaser, qualified client
Common questions
We access funds through a feeder platform.
Most firms do. The platform handles subscriptions and fund administration. The desk keeps your own diligence, approvals and client-by-client context alongside it.
Our CRM already tracks clients.
Your CRM tracks relationships. The desk records why each fund was approved, which clients hold it and what follow-up each manager change needs, and sits alongside the CRM.
It has to look like our firm.
It does. The desk carries your name, colors and report formats, so advisors and clients see your firm.
We are a small RIA. One person covers alternatives.
Then that person gets the research record, the approvals and the client book in one place, and the desk grows with the book. A two-hundred-advisor firm runs the same desk with more hands on it.